For MSUAS Library staff. Bookmark this page and share this URL with colleagues who upload content. Log in at /admin to add items.
Download PDF guide Printable copy for staff training
Who does what
- Library / repository staff — capture metadata, upload PDFs, assign items to the correct department collection, keep existing sections filled.
- Systems / developer — create new faculties, departments, collections, site pages, navigation, modules, and technical fixes. Ask them when you need a new section (new department, new content type, new faculty).
Contents
1. Who can add content
| Person | Account role | Can upload / edit items? | Can change site structure? |
|---|---|---|---|
MSUAS Library (library@msuas.ac.zw) |
Global Admin | Yes — full access | Yes (prefer developer for structural changes) |
| Audrey Shumba | Global Admin | Yes — full access | Yes |
| Priscah Maruka | Site Admin | Yes — add/edit items, media, pages | Limited; ask developer for new departments/collections |
| Mr. Museke | Site Admin | Yes — add/edit items, media, pages | Limited; ask developer for new departments/collections |
| Freedom Chiobvu | Site Admin | Yes — add/edit items, media, pages | Limited; ask developer for new departments/collections |
| Public visitors / students | No login | No | No |
If a new staff member needs upload access, a Global Admin must create their user account and assign at least Site Admin (or Editor, if you later create that role workflow).
2. How to log in
- Open https://repo.msuas.ac.zw/admin
- Sign in with your university staff email account for Omeka.
- You should see the Admin dashboard (Items, Item sets, Sites, Users, etc.).
3. General upload steps (all sections)
- Go to Admin → Items → Add new item.
- Choose the correct Resource class (see sections below).
- Choose the correct Resource template when available (e.g. MSUAS RESEARCH PUBS for research papers).
- Fill in at least:
- Title (exact publication/thesis/book title)
- Creator / Author
- Date (year)
- Abstract / Description (recommended)
- Publisher / Journal / Conference name where relevant
- Under Item sets (collections), select the department collection that matches the content type, e.g.
Books – Department of Computer Science - Open the Media tab → Upload → attach the PDF (or DOCX if that is all you have).
- Set visibility to Public unless the item must stay restricted.
- Click Save.
Important: Always pick the department and the content-type collection. Do not put a book into a Research Publications collection, and do not put a journal article into Books.
4. Research Papers / Publications
| Resource class | Academic Article (preferred) or Article |
|---|---|
| Template | MSUAS RESEARCH PUBS (if listed) |
| Item set pattern | Research Publications – Department of … |
| Public page pattern | /page/research-… (e.g. research-computer-science) |
After saving the item (current site practice): open the department’s Research Papers page in Sites → MSUAS IR → Pages, edit the page, and attach the item/media in a Media block so it appears on that curated page (same workflow used for existing research papers).
5. Dissertations / Theses
| Resource class | Thesis |
|---|---|
| Item set / page | Use the department Dissertations page and related collection practice already used for that department |
| Public page pattern | /page/dissertations-… |
Include degree level, year, supervisor (if available), and department in the metadata.
6. Conference Presentations
| Resource class | Academic Article or Conference-related class available in the list |
|---|---|
| Public page pattern | /page/conference-… |
Record conference name, location, and dates in Description or dedicated fields.
7. Books
| Resource class | Book |
|---|---|
| Item set pattern | Books – Department of … |
| Public page pattern | /page/books-… (e.g. books-computer-science) |
Fill ISBN, publisher, place, and year when known. Upload the full PDF if rights allow; otherwise upload a cover + metadata only and note access conditions.
Departments with Books collections ready:
- Applied Accounting Sciences
- Applied Business Sciences
- Agricultural Economics and Development
- Tourism, Hospitality, and Leisure Sciences
- Applied Psychology
- Information Systems
- Computer Science
- Applied Statistics
- Mining and Mineral Processing
- Metallurgy
- Chemical and Processing Engineering
- Human Resource Management
- Agronomy
- Agricultural Engineering and Technology
8. Book Chapters
| Resource class | Chapter or Book Section |
|---|---|
| Item set pattern | Book Chapters – Department of … |
| Public page pattern | /page/book-chapters-… |
In Description (or title supplement), include the parent book title, editors, publisher, and page range.
9. Quality checklist before Save
- Title spelling matches the document
- Authors listed correctly
- Correct department collection selected
- Correct content type (Research / Dissertation / Conference / Book / Book Chapter)
- PDF opens after upload (test the media link)
- Item is Public (unless restricted)
- For Research Papers pages that use manual attachments: item attached on the department page
10. Requesting new sections (developer task)
Do not invent new faculties/departments/collections ad hoc in a way that breaks navigation. Ask the systems developer to add:
- A new faculty
- A new department
- A new content type (e.g. Datasets, Patents)
- Matching collections + public pages + menu links
When requesting, send: faculty name, department name, content types needed, and whether pages should be public.
11. Useful links
- Admin login
- Items
- Item sets (collections)
- Edit MSUAS IR site
- Public site home
- Example Books page: Books – Computer Science
- Example Book Chapters page: Book Chapters – Computer Science
Tip: while logged in, open this page and use the browser Print → Save as PDF to share an offline copy with staff.